Comparison based on publicly available information as of September 2026. Check each product's site for current pricing.
Xtify and Fireflies both turn meetings into a searchable written memory. They diverge on nearly everything else. Fireflies sends a bot into the call, stores transcripts in the cloud, and is built as a team-wide knowledge base with conversation analytics. Xtify records locally with no bot and keeps a private memory for one person.
Xtify records system and microphone audio locally on your Mac with no bot in the call. The audio never leaves the machine on any tier — the cloud sees only the transcript, briefly, for speech recognition and extraction, and keeps no copy afterward. The enterprise ASR and language-model agreements contractually exclude that text from model training. From each meeting Xtify pulls the decision, action item, risk and follow-up into a memory index on your disk, reachable only through a read-only local MCP server bound to localhost.
Fireflies works the opposite way. Its Notetaker bot joins the call as a visible participant — invite [email protected], or let it auto-join calendar events — and notes and transcripts are stored in the cloud. Private storage at a location you choose is Enterprise-only, and a BAA for HIPAA is Enterprise-only too. Fireflies says meeting data is never used for AI model training.
Fireflies covers 100+ languages and adds a conversation-intelligence layer — sentiment, topic trackers, talk-time analytics — with CRM auto-fill across 50+ integrations. Its free plan has unlimited auto-join transcription within a 400-minute-per-seat storage allowance. If team-wide meeting search and sales analytics are the point, Fireflies is built for that and Xtify is not.
For one person who would rather their recordings never sit on a vendor's servers, Xtify is the tighter fit. The audio stays on the Mac on every tier, and no bot is ever named in the participant list — nothing for a host to notice or admit. The memory is a private on-device index for one person, not a shared team pool. The Ultra plan walls it off per client or per workspace, so context never crosses between engagements. The read-only local MCP server lets an AI agent on your own machine use the memory with no cloud service holding a copy or a key. And Xtify's paid plans start at $6/month against Fireflies' $10 per user.
| Xtify | Fireflies | |
|---|---|---|
| Recording method | Local system + mic audio on the Mac · no bot in the call | Notetaker bot joins or auto-joins calls · Chrome extension and mobile recording also offered |
| Where data lives | Audio stays on the Mac on every tier · cloud receives only the transcript and keeps no copy | Cloud storage · 256-bit AES at rest, TLS in transit · private storage on Enterprise only |
| Transcription | 60 languages · speaker diarization by voice · code-switching on Pro Max and up | 100+ languages with auto-detection · speaker recognition · sentiment and topic trackers |
| Team vs individual | Individual and consultant tool · Ultra adds per-client memory partitioning | Per-seat team knowledge base · private channels, analytics and video on Business |
| MCP access | Read-only local MCP server on localhost · Pro Max and up | Fireflies MCP Server brings meeting insights into tools like Claude and ChatGPT |
| Price entry point | Free $0 · Pro from $6/mo · Pro Max from $10/mo · Ultra from $22/mo | Free $0 · Pro from $10/user/mo · Business from $19/user/mo · Enterprise from $39/user/mo |
Fireflies pricing · figures fetched September 2026. Xtify pricing on the pricing page.
Choose Fireflies if you want team-wide meeting search, conversation analytics and CRM auto-fill across a revenue team. Choose Xtify if you are one person who wants meeting audio and memory to stay on your own Mac.
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